Excerpts from District Leaders Minutes Dec 2008

Hall Management

Main report see attachment.

Over view :work in progress as donation and time money allows. Help and assistance for various projects would be appreciated.

Service Activities:

Hazelwood South Community Hall—general business and see attached report.

Stocktake

Camp room, office at Hall and store room completed. Currently needing to remove the rest of the folders/books/equipment from the Glendonald Child and Maternal room asap before the building is lost for good. Next phase is to copy to disk the information needing to be stored for future use. Vision is to have very few folders of information as all would be scanned and be held on Hazelwood and Churchill Girl Guide District’s categorized encylopedia which will be on computer. Camps, activities and events paperwork (ie overall camp or activity books will be kept.)

Business Arising

General Business

Computers – a member of the radio club has offered to remove the computers, spare parts already at hall and any future ones that we have trouble finding a home for. These are to go to PPC. A children’s charity based in Melbourne. First trailor loads to go in mid/late January. The 35 monitors [currently in kitchen of Hall] will be first.

Cost of Running Hazelwood South Community Hall 2008
Guiding
Contents insurance			$ 60.00		$ 60.00
Running costs associated to Hall management
Basic utilities
Dept. Env & Sus July lease			$ 114.40
Jardine llyod and Thompson Public liability			$ 275.00
Electricity - (reread)		Jan	$ 291.11
		Mar	$ 238.05
		June	$ 127.83
		Sept
CFA bills			$ 52.00
bin Lease Council			$ 121.34
					$ 1,219.73
General
handwash			$ 2.00
Toilet paper			$ 3.50
hand towels			$ 50.00
Microwaves			$ 117.00
wash powder			$ 4.00
brush/mop/2 broom/shovel			$ 30.00
					$ 206.50
Maintance and Upkeep
Locksmith			$ 264.13
Tan Bark			$ 63.00
Spray and mark			$ 7.60
Shrub trimming / removal.			$ 500.00
toilets down			$ 250.00
brick tided			$ 160.00
					$ 1,244.73
					$ 2,730.96
Costs of running Hazelwood South Community Hall 2009
Guiding
Contents insurance	increased amt			80.00
Running costs associated to Hall management
Basic utilities
Dept. Env & Sus July lease				114.40
Jardine llyod and Thompson Public liability				275.00
Electricity - (reread)	Jan			242.24
	Feb (approx)			$ 250.00
	May (approx)			$ 250.00
CFA bills	(approx)			$ 52.00
Light bulbs				5
box toilet paper				$ 50.00
2 box hand towels				$ 100.00
Maintance and Upkeep
New locks	5 doors and keys			$ 350.00
Current work
retaining reserve and front wall	allocation			$ 3,500.00
reserve side and front Gorilla Gardens
Further work to be done
New locks	5 doors and keys
White ant treatment
floor (Not Combridge pest cont.)	$ 2,500.00
Report on foundations
work to be done?
Curtains replacment for all windows.
External shades for kitchen withdow.
Replacment of back door
Replacement of camp room door
Front entrance
footpath
sunshades
Brick pile tided
Fire exit sign replacement
No smoking signs
Replacement exit signs
Electrical rewiring
Re plumbing
Back fence (to cover barbed wire)
Secure shed for outdoor tools
Gorilla Garden (Community garden) -outback
Pegola over rest area out back
BBQ ground area -out back
Kitchen veranda and back ramps.
Kitchen replacement						$ 5,268.64