Welcome
Present—Debbie, Meagan, Nadine, Susan
Appologies – Sadie, Michelle
Correspondence I
In:
Out
Leaders registrations
REPORTS
District report
Congradulations are due. Thankyou Debbie for having given to Guiding 20 (twenty) years of service. Come on down to Novebver 12ths Presentaion, meet with the Region Leader who aims to present the award.
Membership is slowly increasing. We need parent assistance here as your enthusiastic word of mouth comments are what other parents listen too and remember when their daughters ask to come to Guides. I hear that a few of the guides took their sashes (complete with badges) to school after the last Presentation. For Show and tell .There are attendance restrictions (ie. Must be registered) but your encouragement for an initial visit really counts too.
Presentation evening had some interesting results. Remember the leaders will only pin the sash badges to a sash. Nothing else. This way loss is minimilsed.
Wearing of uniform is to be encouraged. Nearly everyone has one. Wear it.
There has been behaviour issues recently coming to a head. However these have been monitored and are being dealt with.
The hall maintance report following has more information outline. Progress may appear slow here but things are beginning to happen. The aim is to have the current challengers met by the beginning of 2009
The annual planning for next year is under way. All aspects of Guiding calendar and interests are taken into account when allocating program space, activities, overnight stays, finance and training.
Unit report
Tuesday meeting time
Wednesday
Hall in general
Tresurers Report
Finances
Gorilla Garden/ community garden,
Hall management.
Hall hire—2 hirings and one tentative booking.
Police report
Trainings Resource room
Canoeing
Working off Subs
Newsletter
Family BBQ
Wednesday Oct 15th 2008.
Presentation Night
Service Flash
Roller Skating Night (Region Event that costs $7.50). Michele Willkie to organise girls and families and attend.
Membership Forms
Computers.
Business Arising
End of year finishing dates
· Units finish with a combined meeting Tuesday afternoon 4.30 to 6pm December 2nd 2008. essentially a planning meeting for programming what the Guides would like to do in 2009.
Commencement of 2009 Guide year date.
· 21st January all Guides and people attending Australia Day Presentation to meet at Hall in uniform. Information to be given out then as we do not get any information before hand from Council\ organisers.
· 27th District leaders meeting 10 am. Venue to be advised. Lunch out
Action: Debbie.
End of year / next years activities
29th October :All saints eve . Open to invited Youth .Action : Meagan
Ev Graham 2008. After Evaluation a District decision to not participate this year. Has occurred. Preparation for next years is already underway.
Action : All leaders and assistance. .refer following.
· End of year dinner. All guides and registered Adults members are invited to restaurant Lunch in Traralgon.. Participants pay.
Action : Debbie.
Australia Day
· ANZAC DAY Saturday 25th April
Action : Meagan
Camping
· 2009 will see overnight stays at hall—hopefully one per term. . Emphasis on side training. Sleeping inside. An adult team comprising of parents and leaders to be organised and trained in skills necessary.
Action : Debbie
Canoeing.
Action : Meagan
NOTE: activities, events, service to the community, camp /overnight stays and other programmed happenings depend a lot on having help. Basically the help requires having a Police Check through Guiding done, and a volunteer working with child card. Obtaining these does take weeks to go through the official system. Do you know of anyone who would fit these catergories and be interested in volunteering for Guiding???
Region Activities
Leaders morning teas.
Action: Susan
Public relations
· Currently no one from this District feels able to commit to the Region public relations team.
Action Sue.
Meeting times
· Starting on21st October 2008 the first meeting of the week is on Tuesday..-start time 4.30 pm to 6pm. Effectively due to health and finance, family commitment issues of \ Leaders Tuesdays two meetings are combined back to one in the afternoon.
· Wednesday meeting time is .still to be 430 to 6pm. Starting back 8th October 2008.
· Baw Baw Region 13 and a 1/2’s to 17 (inclusive) meet in Newborough once a month. So starting in 2009 two of our youth members are able to widen their experiances in Guiding by attending.
· Action : Meagan
· 1st week of the September holidays a working bee for creating the resource room is going ahead. Help is needed for the removing shelves and other Guide Equipment from the Glendonald Child and Maternal Health Centre, Churinga Drive, Glendonald. Parents, relatives and friends with trailers, cars, trucks would be needed as there is a lot of little stuff to come over too. Books, boxes, craft itmes cutlery and the list goes on. Please arm yourselves with plastic bags. The packing and stacking will occur in the day time, the furniture removal either day or night. Your help will be appreciated.
· Action : Suan
· 2nd week of the September holidays is the physical removal of the old toilet block at the rear of the hall. Sledge hammers, wheel borrows and lots ofmanual labour would be appreciated. Rick Smith is organising to pull it down.
· Action: Susan
· Weather permitting –to celebrate the new arrival of tents everyone is invited to a tent errection day over the September holidays
· Action : Debbie
· All Saints Eve: October 29th All youth and friends may attend. (not a fright nigh or a AFL team evening!!!!)
· Action Meagan
· Appraisals: Pencilled in for 12th November 2009.
· Meagan wants then to start on her FD9.
· To be appraised all Leaders must hold an Up to date first Aid and the CPR updates.
· Action : Susan.
· Presentaion evening—12th November 2009. Uniform to be worn. All invited Action : Susan
· Shindig 2009 Ballarat. Two youth members (13 yr Plus) are entitled to apply for this State Event.
· Action :Nadine
award. Nadine to be nominated at a later date. Michele yet to be informed of the butterfly award existence.
Action Suan
Hall Management Committee.
Have had an innital discussion meeting. Decission was to form an incorporated committee. Next meeting to be decided.
Radio Club.
Enjoys meeting at the hall. Would like to take up the oiffer of having storage. A double cupboard that we currently use in the side hall way is acceptable. Problem—must be cleared out for their use. Aim to put contents into resource room.
Missing white flag pole has been returned. General maintaince is required to spruse it up for use.
Country Music Visitor.
· Bob Cooper was asked to come to guides to listen specifically to two Youth members. Bob is pleased with what he has heard. Th encouragement of progressing further and in general the stimulation of all aspects with the Singing genera has been mush appreciated. Thank You Bob.
·
Meeting finished 1 PM
Next meeting : October 7th 2009
Venue to be decided.
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